Freelancer Checklist
Step 1 – Confirm the gig. Click ACCEPT in the R2 confirmation email. This confirms your booking.
Step 2 – Travel. Forward the R3 labor request email to travel@nmrevents.com asking for a hotel and flights. A travel coordinator will reply to book the best arrangements.
Step 3 – Be prepared. Communicate with the Project Manager or salesperson to get specific details about the job. They can provide booth/room information, diagrams, layouts, onsite contact information, content, etc. If no one has reached out to you, email labor@nmrevents.com.
Step 4 – Set up. Arrive at the venue ready to work. Attire should be casual but neat with dark/simple/basic colors unless otherwise directed by the PM. Introduce yourself to the people in the booth. Locate your onsite contact. Understand the expectations of each day. Later in the afternoon ask your contact if they want you to work into overtime or finish the next day. Overtime, additional staff, unscheduled days, or additional equipment typically requires a Change Order. Communicate this with the PM, or if there is no PM email labor@nmrevents.com.
Step 5 – Professionalism. Be professional and courteous at all times. Please no headphones, nonurgent cellphone usage, no vaping/smoking, or eating in the booth/around the client.
Step 6 – Communicate. If problems arise step away and call the PM or salesperson. We have a talented team of techs, engineers, and management staff to support you at any time. If you have equipment problems please email the asset number, issue, show/order information and a picture, if possible, to repair@nmrevents.com so it can be addressed back in the warehouse.
Step 7 – Dismantle. Pack up all equipment as it was on the setup. Treat it as if it were yours. Any lost, stolen, or missing equipment should be communicated to the PM or via the labor email. Be sure to carefully sort out subrented gear per vendor.
Step 8 – Invoice. Email your invoice to accountspayable@nmrevents.com. Be sure to include the PO number and any expensible receipts. If you did not receive a PO, forward the labor request email to labor@nmrevents.com asking for one. Feedback about the gig is always appreciated. What went well? What can we do better?
Update 11/12/25 – Jason Bart